Nexere Consulting Retention Policy

Company Name: Nexere Consulting ('the Company')

Document DP9: Retention Policy

Topic: Data Protection

Date: 29/06/2022

Version: 1

Retention Policy

1 Introduction

1.1 This policy sets out how long employment/recruitment-related information will normally be held by us and when that information will be confidentially destroyed.

2 Responsibility

2.1 Back office is responsible for implementing and monitoring compliance with this policy.

2.2 They will undertake an annual review of this policy to verify that it is in effective operation.

3 Our process

3.1 Information (hard copy and electronic) will be retained for the period specified in our Records Retention Schedule.

3.2 All information must be reviewed before destruction to determine whether there are special factors that mean destruction should be delayed, such as potential litigation, complaints or grievances.

3.3 Hard copy and electronically-held documents and information must be deleted at the end of the retention period, unless there is a requirement to delay deletion (as per paragraph 3.2)

3.4 Hard copy documents and information must be disposed of by putting in the confidential waste bin for shredding.

Records Retention Schedule

This Record Retention Schedule sets out the time periods that different types of records must be retained for business and legal purposes. 

The retention periods are based on business needs and legal requirements and should be read in accordance with Nexere Consluting’s data protection policy. If you maintain any types of records that are not listed in this schedule and it is not clear what retention period should apply, please contact back office for guidance.

Any deviance from the retention periods in this schedule must be approved in advance by Sam Blake. 

The first section of this policy will address employment records, the second section will address work-seeker records. 

Internal employee/applicants for internal roles